University of Arizona-Assistant Dean, Finance and Administration

POSITION DETAILS

POSITION TITLE:        Assistant Dean, Finance and Administration

DEPARTMENT:             Administration

CLASSIFICATION:       University Staff

FTE:                                  1.0

REPORTS TO:               Dean, University Libraries

POSITION SUMMARY

The Assistant Dean for Finance and Administration oversees all aspects of UAL financial operations, including financial analysis, evaluation, planning, and reporting, as well as the budgeting processes for UA Libraries. The position’s administrative portfolio includes the UAL Business Office, Human Resources, and Facilities Management. It directs the day-to-day operations of the UAL Business Office in coordination with the Accounting Manager, and serves as the senior administrator to whom the Accounting Manager, the Manager of Human Resources, and the Director of Facilities Management and Planning, and the Senior Project Coordinator, report.

The Assistant Dean for Finance and Administration reports to the Dean of University Libraries, working hand-in-hand with the Dean on budgetary strategies and oversight of an annual $36 million budget. The position is a member of Dean’s Working Group (made up of the Dean, Vice Dean, Associate Dean, Assistant Dean for Finance and Administration, and Senior Information Resources Officer) and Cabinet (made up of Dean’s Working Group members, department heads, and representatives from shared governance groups for library faculty and university/classified staff).

This position is an active participant, collaborator, and member of campus groups such as the University Finance Officers (UFO), Responsibility Unit Business Officers (RUBO), Financing the Mission (FTM) with the CFO. Participation in these groups is to represent and advocate for the interests of the UAL as well as in service to the broader community of campus financial administrators.

The Assistant Dean for Finance and Administration provides leadership that is distinguished by strategic thinking, collaborative problem-solving, mission focus, and a commitment to diversity, equity, and inclusion across the position’s duties.

Visit the University Libraries website to learn more about us. 

Diversity Commitment:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

CHARACTERISTIC DUTIES

  • Serves as the supervisor of the Accounting Manager, the Manager of Human Resources, and the Director of Facilities Management and Planning, and the Senior Project Coordinator.
  • Plans and manages UAL’s annual budget allocations, involving revenues from a diverse set of sources.
  • Develops short-term and long-term financial goals and objectives, and manages budgetary processes to meet those goals and objectives.
  • Monitors and adjusts the annual budget as necessary during the course of the fiscal year.
  • Analyzes budget needs and requests, and prepares budget allocations and reports for departments and units.
  • Directs the collection and management of data and the preparation of financial reports and analyses.
  • Creates, implements, and maintains accurate local and cost center financial reporting systems relevant to the needs of UAL.
  • Models and forecasts prospective revenues and expenditures under various assumptions and scenarios.
  • Monitors the expenditure of funds and ensures adherence to policies and procedures of the UAL, UA, the federal government, and State of Arizona.
  • Provides budget management support for grant proposals and projects.
  • Develops, implements, and maintains written policies, procedures, and controls.
  • Participates in training, professional development and mentorship inside and outside of UAL.
  • Leads, supervises, trains, develops, and mentors staff to achieve performance expectations and to remain open to change and innovation.
  • Promotes ethical behavior in all activities and ensures compliance with regulations.
  • Serves as a member of the UAL senior leadership teams (Deans Working Group and Cabinet) and advises the Dean and senior administrators on financial and administrative issues.
  • Represents and advocates for UAL interests in campus groups (UFO, RUBO, FTM, etc.), and participates as a member of the campus financial officers community.
  • Serves as the UAL lead fiscal officer liaising as necessary with UA Financial Services Office (FSO), the UA Office of Budget and Planning, and UA Business Services.
  • The UA Libraries support the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students.  The candidate is expected to support diversity and inclusiveness efforts in the University Libraries.
  • Other duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES

  • Highly developed skills in planning and managing complex budgets.
  • Demonstrated ability to provide administrative oversight of financial operations.
  • Demonstrated ability to think logically and solve complex problems, with excellent organizational and analytical skills.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives.
  • High proficiency with Microsoft Excel and other MS Office software programs.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives.
  • Positive attitude and strong demonstration of Our Values: Collaboration, Continuous Learning, Diversity, Innovation, and Integrity.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 11 years of related work experience, including 7 years of managerial experience, preferably in large complex institutions or organizations, or equivalent combination of education and work experience.
  • Experience in leading multiple teams, projects, programs, and/or functions.

PREFERRED QUALIFICATIONS

  • Experience with current financial and accounting systems and business intelligence tools.
  • Experience leading financial operations in a complex organization.
  • Master’s degree in business and/or finance.
  • Progressive responsibility and experience in an academic institution.
  • Progressive responsibility and experience in management of grant and contract activities.
  • Experience with university systems (i.e. UA Analytics and All Funds Budgeting Reporting).
  • Experience in facilities management or related fields.
  • Experience in Human Resources or related fields.