Position Title:              Associate Dean of Libraries
Location:                       Orono, Maine
Institution:                    University of Maine
Department/Division: UMaine Libraries
Reports To:                  UMaine Dean of Libraries
Position Type:             Ongoing, Base Budget, Non-represented Professional
Job Schedule:              Full time, regular

Position Summary:

The Associate Dean of Libraries is a member of the UMaine Libraries leadership team and, under the direction of the Dean of Libraries, is responsible for financial planning and personnel management. Providing leadership to ensure that UMaine Libraries makes the most effective use of resources in meeting operational needs, the Associate Dean will manage all Libraries business functions including implementation of financial procedures. This role will also support cross-departmental project coordination and provide administrative oversight – to include Merrill Library staff at the University of Maine, Machias – to ensure that projects and assessments are carried out in a timely and effective manner while ensuring alignment with the mission and vision of the University of Maine Libraries. The Associate Dean serves as the primary library administrator in the dean’s absence, and represents the Libraries at campus, system, regional and national fora.

Key Responsibilities:

Financial & Resource Stewardship

• Provides leadership and oversight for the library’s financial operations and long-range budget planning, ensuring fiscal sustainability and compliance with institutional policies
• Develops and manages the annual budget process, including anticipating future base budget needs and allocations, in collaboration with the Dean
• Works closely with the Dean to determine the availability and allocation of all funds, including Fogler and Merrill Libraries, Maine InfoNet, UMaine System Libraries (UMSL) databases, the State Research Library Fund, the University Press, and Library Gift accounts
• Represents the Libraries in financial matters both within and outside the University; liaises with campus and system financial units (Accounts Payable, UMaine Finance Office, Strategic Procurement, Payroll, University Foundation, etc.)
• Provides expenditure reports, analysis, and budgetary support to the Dean, Head

of Collections Services, Maine InfoNet Executive Director, and UMaine Press Director

• Works with UMSL Directors and staff to prepare multi-campus purchase orders, monitor progress, and follow up with UMS financial contacts to ensure that purchase orders are approved and submitted for payment
• Prepares regular, special, and ad hoc special report/projections including statistical and data analysis

Personnel Management

• Under the direction of the Dean and in compliance with UMaine policies and union contracts, supervises all personnel actions including recruitment, hiring, position changes, performance management, progressive discipline, and separation. This work is done in consultation with UMaine Human Resources and possibly the Office of Equal Opportunity, Legal Counsel and the Employee Assistance Program
• Supervises full-time Merrill Library staff and partners with other supervisors to develop effective and supportive supervisor-employee relationships, and supports performance improvement
• Establishes and maintains personnel records management practices consistent with University policy and procedures

Other Reasonable Related Duties include but are not limited to:

Project Management

• Supports coordination of library-wide projects by establishing and managing timelines, monitoring project progress, and providing direction and updates as needed
• Assists in formally defining clear metrics of success for each project to ensure alignment with institutional priorities
• Ensures that performance indicators and expectations are communicated effectively to all staff responsible for implementation

Knowledge & Skills Qualifications:

Required:

• Master’s degree in Library & Information Science (MLS/MLIS) from an ALA-accredited program
  • Demonstrated competency in budget development, planning, and management
  • Demonstrated experience in personnel management, including staff supervision and accountability, such as providing performance feedback, implementing corrective actions, and maintaining documented records of staff coaching and corrections
  • Excellent communication and collaboration skills, with the ability to engage effectively with faculty, librarians, and external partners

Preferred:

• Two or more years of experience as unit head or higher in an academic library
  • Project management experience
  • Knowledge of Alma, Primo, Specto, and other library software
  • Experience in collective bargaining and shared governance environment

Work Environment/Dynamics:

• Fogler Library is the state’s largest academic library at the flagship university with

a substantial leadership role. Merrill Library is located approximately two hours away in Washington County on the regional campus, University of Maine, Machias. This role is on-site at Fogler Library in Orono and may involve periodic trips to Merrill Library.

• Organizational expectation is that staff be nimble to pivot with information technology changes.
  • This role is responsible for ensuring a welcoming and productive environment for library staff and users by fostering collaboration, open communication, and a positive workplace culture.
  • This role is expected to encourage teamwork across diverse roles and perspectives, contributing to an innovative and supportive atmosphere, while actively engaging in cooperative efforts to enhance library services and maintain an inclusive and efficient working environment.

Work Year: Full-time, fiscal work year.

Work Schedule: 40 hours per week. Work beyond regular hours may be necessary (to include nights and weekends) to meet the requirements of the position.

Schedule of Evaluation: In accordance with guidelines outlined in The Handbook for Non-Represented Faculty and Salaried Staff.

Supervisory Responsibilities

The Administrative Coordinator and Assistant Financial Manager reports to the Dean with a dotted line to the Associate Dean of Libraries. Two full-time staffers at Merrill Library report to the Associate Dean of Libraries.

Job Family/Salary Band:

$85,000-$92,000

Appropriate Background Checks Required.

All UMS employees are required to comply with applicable policies and procedures, as well as to complete applicable workplace related screenings, and required employee trainings, such as Information Security, Safety Training, Workplace Violence and Sexual Harassment.

The University of Maine is an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law. Apply to: https://fa-ewca-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3049